Project failure and lessons learned
The failure of already started projects is attributed to different factors that can be managed if the sported at an early stage. For a project to be successful, there is a need for access to the right information at the correct time failure to which will definitely lead to the failure of a project. Communication is an essential component of any project. Therefore a project manager is responsible for ensuring that all the stack holders of the project receive the correct information. Furthermore, a project’s success is highly dependent on its planning phase hence it is imperative for great emphasis to be put on planning before a project is initiated. A common reason for project failure is the lack of project visibility. All the 3 variables of a project team, executive management, project managers, and team members have to access the right information at the correct time for the smooth progress of a project.
This paper will be focusing on the factors that resulted in a student not completing a presentation project that he started one day prior to its deadline.
Variables contributing to failed completion of presentations
There are many variables that contributed to the failed completion of the PowerPoint presentations. The fast problem that is evident in this case was the lack of adequate time. The presentations project was started one day to its due date. This means that the student was in a lot of pressure to complete the project yet there was inadequate research conducted to facilitate its completion. This explains the reason as to why he was not able to complete his presentation project.
Additionally, there are other factors that can lead to a project failure; for example a poorly defined project scope, failure to identify key assumptions, inadequate risk management strategies, ineffective leadership, lack of detailed documentation, failure to track progress, failure to track requirements and lack of effective communication at all levels. All the mentioned factors have a lasting impact on a project unless they are mitigated they can prove to be a problem in any project. Another problem that he was evident during the preparation of the project was lack of proper planning. The student did not plan well when he was undertaking the project. he ought to have started the project earlier to avoid the deadline rush. If he could have the started preparing for the presentation earlier, there would be minimal chances of the project failing. Moreover, there would be enough time to conduct proper research on all the areas that were to be presented.
The student was also seen to have failed to track the requirements of the project. He did not follow all the instructions that were highlighted in the project’s requirements. This made it difficult for him to address all the issues that were evident in the project. Tracking of a project’s requirement is key when it comes to ensuring that there is a systematic flow of events from the fast to the last. This ensures that all areas are covered and tracking the progress of a project becomes much easier. If the student could have traced all requirements of the project, he could have started his preparation much earlier instead of assuming that the project could be done within a shorter period.
Moreover, the student also showed signs of the Poor management of expectations where he expected the complete the presentation in 24 hours but yet failed. Poor management of expectations brings about many assumptions that may lead to a failed project. It is always not advisable to have high expectation before properly analyzing the scope of a project. Having high expectation may demoralize the stockholder of a project when their expectations will not have been meeting. The student could have reduced his expectations to avoid being crushed when the project failed to meet its expected objectives
Some of the lessons learned from the project failure are the importance of proper time management because if it were not for the minimal time, the student could have completed the presentation of the project. Therefore it is vital the project managers start a project early so as to be able to complete it within the set time frame. Furthermore, time is a precious component hence it needs not to be wasted. From the project failure, we can also learn that for projects to be successful there is the need for proper planning, having a clear project scope, inadequate time estimates, and failure to track the progress of a project. Project planning promotes quality and systematic flow of processes. Planning goes hand in hand with making time estimates which also addresses the expected end dates of a project.
Main causes of project failure
There are 3 main causes of project failure that are of great significance in a project. If dealt with correctly and precisely can reduce the chances of project failure. These factors include key assumptions; risks involved in a project and final project scope. One also the important aspect is to retain the already gained knowledge and skills and come up with new talent that can be used in an organization. It is also important to note that Project managers who lack experience and training contribute greatly to project failure.
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