Approaches to Data Collection
Broward Health is one of the ten largest health systems in the U.S located in Broward County and is formally known as North Broward Hospital District. The hospital has been in service for more than seventy-five years and is a nationally recognized system that offers world-class health care to all(Sarkies, Bowles, Skinner, Mitchell, & Haas, 2015). The healthcare center utilizes different approaches to data collection and management. Among them is observational data that is manually collected in ward-based sources that included paper-based inpatient medical records and nursing handover records. Additionally, verbal handovers done by ward-based staff and paper-based nursing handover records. This data collection approach is applied in this hospital as it ensures responsibility lies on individuals rather than departmental heads. Moreover, the information is simply managed by filing the records or handing them over to the various departmental heads at the end of every shift of the day.
Retrospective administrative data extraction
The second type of approach is retrospective administrative data extraction that is done from an electronic patient management program. This system is widely applied many hospitals and Broward is among them. The patient manager keeps a record of all administrative aspects of an inpatient that is securely tracked within a centralized database that is easily accessed by healthcare staff from multiple sites within the same health care system(Sarkies, Bowles, Skinner, Mitchell, & Haas, 2015). Information recorded includes date and time of hospital admission and hospital discharge. The information is entered into the Patient Manager every three days by the administrative staff.
A retrospective review of scanned inpatient medical records
The third approach is the retrospective review of scanned inpatient medical records post discharge from hospital(Sarkies, Bowles, Skinner, Mitchell, & Haas, 2015). All paper-based inpatient medical records are scanned and included in an integrated digital record within seventy-two hours of patient discharge by the administrative staff. This method is considered the best used standard data collection method. This justification is in consideration of the medico-legal records of the patient admission from the primary source of information.
Sarkies, M., Bowles, K.-A., Skinner, E., Mitchell, D., & Haas, R. (2015). Data Collection Methods in Health Services Research. Applied Clinical Informatics, 96-109.
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